Job summary

Employer
Pullman Phu Quoc

Contract Hours
Part Time

Remuneration
To be discussed

Commences
ASAP

Expires on
30/09/2021

A/R Staff

About Company

IMV Center, 8th Fl, 87 Hoang Van Thai Str, Tan Phu Ward, Dist 7, HCMC

https://pullman.accorhotels.com/gb/asia/index.shtml

Job Description

π—™π—¨π—‘π—–π—§π—œπ—’π—‘π—”π—Ÿ π—₯π—˜π—¦π—£π—’π—‘π—¦π—œπ—•π—œπ—Ÿπ—œπ—§π—œπ—˜π—¦
β€’ To ensure Hotel credit Policy is followed and enforced.
β€’ To respond to & resolve accounts queries in conjunction with accounts receivable.
β€’ To follow up on overdue accounts – to legal actions if necessary.
β€’ To achieve Accounts Receivable aging of 90% in Current & 30 days in order to maximize cash flow for the hotel. To ensure that all invoices are accurate & mailed in accordance with the established Credit Policies & Procedures to ensure that guest queries are reduced.
β€’ Audits credit card charges by ensuring the following:
- Correct charge vouchers are used
- Approval codes are obtained for those charges exceeding floor limits set by the card companies.
- Card has not expired.
He/she will then prepare the various charge summaries for transmittal to the bank & reconciles them to control the account on a daily basis.
β€’ Make all the posting related to the settlement of credit card transactions & related credit card commissions into the Opera System.
β€’ Researches & responds in writing to all correspondence & telephone inquire concerning Credit Card billings within 48 hours of the receipt of the correspondence or telephone call.
β€’ Issues invoices no later than the 5th business day to office tenant after receiving the detail of electricity & water charges from the engineering department.
β€’ Issues invoices for other revenues such as ATM rental, garbage collection, parking fee & follow-up the payment and related journal entry to be informed to Chief Accountant.
β€’ Files all billing copies, credit card slips, and correspondence & replies promptly & accurately.
β€’ Prepare a monthly summary of monthly rental, electricity, and related journal entry & adjustment if any every 30th of the month.
β€’ Prepare a monthly summary of taxi voucher & submit to Chief Accountant every end of the month
β€’ Follow up with a tenant who’s going to expire the contract & inform the new rate.
β€’ Prepare the new tenant contract & the extension or amendment.
β€’ Monitor the payment of the tenant & inform the financial controller of any long outstanding amount.
β€’ Do periodical follow-up (weekly) to the client regarding the status of payment.
β€’ Send reminders to clients as per credit policy & follow-up payments.
β€’ Collects from customers all collectibles with the issuance of official receipts. Upon return to the hotel, prepares a list of collections mentioning the date, Official Receipt number,
the company, & amount.
β€’ All cash, cheques, & other money equivalent collected should be remitted to General Cashier attached with a yellow copy of Official Receipt on the same day. A copy of the collection report should be submitted to the General Cashier attached with a copy of the Official Receipt.
β€’ Any official Receipt unused, in case of payment is deferred or cannot be collected, should be returned to the Income Auditor.
β€’ To prepare Monthly Credit Card Reconciliation every end of the month on the 1st day of next month.
β€’ When collecting & visiting the client’s office observe & tries to get information regarding the client’s continued business.
β€’ Verify the hotel’s A/R clearing account & make sure that the balance is zero at the end of the month.

π—”π——π— π—œπ—‘π—œπ—¦π—§π—₯π—”π—§π—œπ—©π—˜ π—₯π—˜π—¦π—£π—’π—‘π—¦π—œπ—•π—œπ—Ÿπ—œπ—§π—œπ—˜π—¦
β€’ To keep co-operation with Front Office, Sales, Food & Beverage and accounts personnel.
β€’ Direct contact with the public, credit collection agency & security as required.
β€’ To complete all tasks as are required for self-assessment.

π—₯π—˜π—Ÿπ—”π—§π—œπ—’π—‘
β€’ Directly responsible to the Financial Controller.

𝗛𝗨𝗠𝗔𝗑 π—₯π—˜π—¦π—£π—’π—‘π—¦π—œπ—•π—œπ—Ÿπ—œπ—§π—œπ—˜π—¦
β€’ Keep good rapport with all staff.
β€’ Follow hotel rules & regulations at all times

π—₯π—˜π—£π—Ÿπ—”π—–π—˜π— π—˜π—‘π—§ 𝗔𝗑𝗗 π—§π—˜π— π—£π—’π—₯𝗔π—₯𝗬 π— π—œπ—¦π—¦π—œπ—’π—‘
β€’ To be ready & responsible when assigned, to perform any other duties as required
from time to time by the management of the hotel.

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